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Free Template: How to Manage BOMs in a Spreadsheet

November 4, 2019

This easy-to-use multi-level BOM template is a great starting point if you're looking for a way to manage your multi-level BOMs with an Excel spreadsheet. Because this is a workable and editable template, you can adjust the template to add as many levels as you need. 

A bill of material is at the heart of the product lifecycle. Bills of materials, typically abbreviated to "BOM", are most commonly used to create and manufacture physical products.

Regardless of the type of physical product you manufacture, BOMs must include the information that:

  • Engineering and Development teams need to track product so that they can anticipate changes should components change or become obsolete.
  • Finance teams need to plan for costing and Sales forecasts.
  • Operations and Manufacturing teams need to break forecasts down to plan for production, equipment, inventory management and warehousing.
  • Product Management teams need to plan for feature roadmaps and integrations.
  • Marketing and Sales teams need to articulate product functionalities and configurations for customers.

What is a bill of materials and who works on it?

A bill of materials (BOM) is a comprehensive list of the parts, components, raw materials and the quantities of each needed to manufacture a physical product.

Think of a BOM as an ingredient list or component list of sub-assemblies — the components that make up a product. If a cake had a "BOM" it might include flour, butter, eggs, sugar, milk, etc.

The bill of materials as it relates to the product lifecycle, is created by mechanical engineers during the design phase of a product when working in CAD (Computer-Aided Design) and then shared with internal and external teams for contextual collaboration and feedback.

Related reading: What is a Bill of Materials (BOM)

The sooner you involve more teams, the easier you prevent possible launch delays.

By incorporating other teams earlier in the design process of a new product, you can speed up production and ensure the right products are in your customer's hands faster.

How is that possible?

The sooner you involve more teams, the sooner you can conduct early manufacturing testing and compare alternate suppliers before production, thus preventing possible launch delays.

Think of it as stretching before a workout — if you take all the proper precautions and stretch before a run, you're less likely to suffer an injury or in this case a production hiccup or launch delay.

Bill of materials template

A free Excel spreadsheet BOM template for your team

In celebration of this glorious artifact and in an effort to spare you from endless internet searches for the perfect BOM spreadsheet template, we've gone ahead and created a free Bill of Materials template for you to download and use.

This template is a great starting point if you're looking for a way to manage your multi-level BOMs with an Excel template. Because this is a workable and editable template in Microsoft Excel, you can adjust the template to add as many levels of product data as you need.

In this BOM template you can:

1. Add the lifecycle phase of the component.

CAD to BOM view

Bill of materials template

A free Excel spreadsheet BOM template for your team

In celebration of this glorious artifact and in an effort to spare you from endless internet searches for the perfect BOM spreadsheet template, we've gone ahead and created a free Bill of Materials template for you to download and use.

This template is a great starting point if you're looking for a way to manage your multi-level BOMs with an Excel template. Because this is a workable and editable template in Microsoft Excel, you can adjust the template to add as many levels of product data as you need.

In this BOM template you can:

1. Add the lifecycle phase of the component.

Product Lifecycle Phases in BOM View

2. Apply the part category to each piece of the BOM.

categories

3. Apply revision numbers to each component or part of the BOM if necessary.

revisions

The template also includes columns to notate part name, quantities, item numbers, redlines, inventory levels and more.

Ready to put on your Excel hat? Download the template today and start managing your BOMs with Propel's free BOM spreadsheet template.

Need an expert's help reviewing your work? We're happy to jump on a call anytime to hear about your business goals and where you may need guidance.

Read a real-life bill of materials success story

As power systems manufacturer FlexGen began scaling their product pipeline, it became clear that they needed a better, more transparent way to keep engineers, suppliers and customers on the same page for all their BOMS, product designs and discussions.

"We needed a platform that could deliver accurate BOMs."

Their experienced team of engineers and industry veterans knew they needed a Product Lifecycle Management (PLM) solution. But they were concerned about the extensive deployment, custom development and IT support typically required by many PLM systems.

FlexGen now uses Propel to ensure that all employees can see the latest updates for their customer projects.

Unlike traditional systems, which are primarily designed for engineers, Propel made it easy for everyone to get on board: With one 2-hour training session, the entire FlexGen team was up and running creating items, BOMs, quotes and product releases.

"We needed a platform that could deliver accurate BOMs, reduced BOM costs, faster release and change processes with fewer mistakes," said T‍ony Olivo, Director of Application Engineering.

"Propel makes it easy for everyone to get on board."

Now with a unified platform for their PLM and CRM management software, FlexGen has complete organizational collaboration across their project management flows and product lifecycle, from part number to final product.

Read the full FlexGen story to learn more.

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Author

Allyssa Eclarin

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